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HALIFAX COUNTY BOARD OF COMMISSIONER'S

WORK SESSION

OLD COMMISSIONER'S BUILDING

HALIFAX, NORTH CAROLINA

JANUARY 18, 2000

5:00 p.m. Tour of Kennametal, Inc.

7:00 p.m. Call to Order

PRESENT: George C. Parrish, Chairman; John D. Hall, Vice-Chairman; Roger Dalton; William A. Pierce, III; Horace Johnson, Sr.; W. Turner Stephenson, III, County Attorney; and Lynne S. Medlin, Clerk to the Board.

OTHERS: Charles B. Archer, County Manager; Mary Ann Hinshaw, Deputy County Manager; Linda E. Taylor, Finance Director, and Doris B. Hawkins, Public Information Officer.

ABSENT: Kenneth E. Brantley

Chairman George C. Parrish called the meeting to order at 7:00 p.m. The invocation was given by John D. Hall, Vice-Chairman.

1. Adoption of Agenda

Chairman George C. Parrish inquired if there were any changes or additions to the agenda, noting that Item 2, the Audit Report FY 1998-99 from Randy Brodd of Dixon Odom PLLC, would be rescheduled for another meeting in the near future. With there being no other changes, Roger Dalton made the motion to adopt the agenda as presented with the deletion; seconded by Horace Johnson, Sr. and carried.

2. Subdivision Roads Report

Brian Matthews, Planning and Development Services Director, gave a brief review of the subdivision roads problems in Halifax County that were created before the standards for construction of these roads were set in 1998. Mr. Matthews then presented a powerpoint presentation with photographs of the following problem roads: Railroad Street, Britt Drive, Carver Street, and Farley Circle. Mr. Matthews then concluded his presentation with a discussion

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of the very limited options citizens have getting repairs made to their older subdivision roads. On the other hand, complaints have been taken stating that the new subdivision road regulations are too strict. Mr. Horace Johnson, Sr. expressed his opinion that he thought road paving was too cost prohibitive for small land developers. A consensus by the majority of the board was that the board continue to support the subdivision regulations as they were originally set to require the roads be paved. Mr. Charles Archer, County Manager noted that Mr. Ron Richardson needed a response to his inquiry concerning subdivision roads at the November, 1999 Board of Commissioner's meeting.

3. Comprehensive Development Plan Contract

Mr. Brian Matthews, Planning and Development Director, explained to the Board of Commissioners the process by which the selection committee chose Glenn Harbeck and Associates to recommend awarding the contract for this project. The comprehensive plan would begin in February, 2000 and be in place by June, 2001. Glenn Harbeck and Associates was recommended because of their broad scope of services and emphasis on public participation. After a brief discussion, Mr. William A. Pierce, III made the motion to award the contract to Glenn Harbeck and Associates for $61,000; seconded by Mr. Horace Johnson, Sr. and carried. Mr. Charles Archer, County Manager noted that $25,000 would come out of the FY 1999-00 budget and the remainder would be budgeted for FY 2000-01.

4. Human Relations Council

After a lengthy discussion concerning the member participation in the Human Relations Council, Mr. Horace Johnson, Sr. made the motion to dissolve the Human Relations Council due to lack of participation; seconded by Mr. John D. Hall, Vice-Chairman and carried. Mr. Charles Archer, County Manager noted that we would try to arrange for Mr. Gene Troy, director for the North Carolina Human Relations Commission's central region to speak to the Board of Commissioners concerning our local Human Relations Council.

5. Community Issues

Ms. Margaret Person of 841 Horseshoe Road appeared before the Board of Commissioners to request assistance due to her well water being contaminated since Hurricane Floyd in September. She stated that she had followed all of the recommendations from the Health Department to correct the problem but was still contaminated. Ms. Person requested that county water be extended to Horseshoe Road since she and her neighbors would not be able to use their wells anymore. Mr. Charles Archer, County Manager told Ms. Person that she would receive a quick response on the availability of county water to her area. Mr. Archer also promised her he would see about the availability of donations of bottled water.

6. Other Business

Mr. Horace Johnson, Sr. expressed his concerns at the junk car ordinance. He would like for it to

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be reviewed again in the near future.

Mr. John D. Hall, Vice-Chairman noted that the next Census 2000 Complete Count Committee

would be on January 24, 2000.

Mr. Roger Dalton expressed his concern over an old trailer at Hwy 125 and Days Crossroads that needed to be moved. Recent high winds apparently blew pieces of it into neighboring yards.

On another matter of business, Mr. Charles Archer, County Manager presented a resolution that need to be adopted to allow the Information Technology Services Department (ITS) to have a safe deposit box at BB&T to store backup tapes in. Mr. Horace Johnson made the motion to adopt the resolution allowing ITS to have a safe deposit box at BB&T; seconded by Mr. Roger Dalton and carried.

Mr. Charles Archer, County Manager presented a request from Youthquest, Inc. to hold their donation until they had completed their merger with the Boys and Girls Club. Mr. William A. Pierce, III make the motion to approve the request to hold the donation money until further notice from Youthquest concerning the merger; seconded by Mr. John D. Hall, Vice-chairman and carried.

Mr. George Parrish, Chairman presented a draft letter to Governor Hunt in which the Board of Commissioners endorsed John D. Hall to be appointed to complete the term of Representative Thomas Hardaway. Mr. John Hall, Vice-Chairman asked to abstain from the vote to approve the letter. Mr. Roger Dalton made the motion to allow Mr. John Hall to abstain from the vote; seconded by Mr. Horace Johnson and carried. Mr. William A. Pierce, III requested that a brief recess be taken so that he could discuss the situation with Mr. Hall.

After a brief recess, a motion was made by Mr. William A. Pierce, III and seconded by Mr. Roger Dalton to send a letter of support to Governor Jim Hunt recommending that John D. Hall to be appointed to fill the unexpired term of the 7^th District House seat in the General Assembly. The vote passed with four (4) ayes and one (1) abstain by John D. Hall, Vice-Chairman.

With there being no further business to discuss, Mr. Roger Dalton made the motion to adjourn the meeting; seconded by Mr. John D. Hall, Vice-Chairman and carried.

Adopted this the 7^th day of February, 2000

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George C. Parrish, Chairman

Halifax County Board of Commissioners

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Lynne S. Medlin, Clerk to the Board